Intent of a Leave of Absence (LOA) v3
Whatever your reasons for taking a break, Sacred Heart Schools, Atherton encourages you to take the time you need.
The Schools will still be here for you when you return.
All benefits-eligible Educators who work 50% FTE or more and that is eligible for FMLA/CFRA may be eligible to take a leave of absence.
Thank You for Notifying HR About Your Leave of Absence (LOA)
To start the LOA process, please email hrteam@shschools.org to schedule a time to review the procedure. This document contains a lot of information, so connecting with HR is recommended.
What Qualifies for an LOA?
The most common reasons include:
- Parental/Maternity leave
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Family medical leave (for yourself or an eligible family member)
Important: If you are out for more than three consecutive days due to a medical reason, you may be automatically be placed on LOA.
For a complete list of qualifying reasons, refer to the Employee Handbook in Paycom under "Documents."
Eligibility for FMLA/CFRA
If you:
- Have worked at SHS for at least 12 months, and
- Have worked 1,250 hours in the past 12 months,
You likely qualify for FMLA/CFRA, which provides:
- Up to 12 weeks of unpaid leave with job and benefit protection.
AbsencePro will provide this determination along with your rights and responsibilities for an approved LOA.
Next Steps to Start an LOA
Notify Your Supervisor and HR:
Email hrteam@shschools.org with the dates for your LOA.
- Forward the initial HR email to your personal email. Once your email is deactivated on the first day of your LOA, you will be unable to access FreshService with your work account. You may create a personal email account to access FreshService.
Paycom: ensure that you know your username and password. Once your email has been deactivated, you will no longer be able to access Paycom via single sign on (which requires your work email to be active).
During Your LOA
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No Work Permitted: Employees on LOA may not work, including remotely.
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Tech and Access: Return all tech equipment, badge, and keys to HR. Work email and software access will be disabled except for Paycom (you can still view paystubs, W2s, and benefits).
Employee income replacement to do list.
- Please click here to access how you will be compensated while on a LOA.
What to do before your LOA: Email, Documents, and Account Access
What happens to my SHS accounts when I go on a Leave of Absence (LOA)?
When your Leave of Absence (LOA) begins, your SHS accounts will be disabled. This means you will no longer have access to your SHS email, documents, the SHS website, or other SHS systems.
What do I need to do before my LOA begins?
Please take the following steps in advance to ensure a smooth transition:
Update login credentials for any programs or services linked to your SHS email (e.g., iTunes, Amazon).
Move important documents to Shared Drives so colleagues can access them while you’re away.
Create an Out of Office message to indicate who the recipient should contact while you are out.
Provide HR with your personal email address so we can reach you as your return date approaches.
HR Team Contact:
Specific payroll questions: payroll@shschools.org
HR general phone number: 650.454.8391